Files, Folders, & Networks, Oh My!
10 Tips for organizing files
-
Always use My Documents; it makes backups simple.
-
Be consistent and be consistent about being consistent!
-
Create a structure once that works for the whole year
-
Keep file & folder names short
-
Keep ‘Like with Like’ if you ever want to find it again (ex. folders named ‘My Powerpoints,’ ‘My Spreadsheets,’ or ‘My Pictures.’
-
Use dates in file names especially for letters, minutes, agendas. (ex. follett020508)
-
Exercise caution on your desktop—use it for ‘hot’ files, but it’s not the town dump!
-
Use the Recycle Bin—give yourself permission to toss stuff.
-
When in doubt, follow the KISS rule (Keep It Simple, Stupid!)
- Backup your files unless you really won’t miss them when they are gone!
* Check out an example Folder Structure for Teachers:
My Documents
-
Correspondance
-
Lesson Plans
-
Meetings
-
My Excel
-
My Powerpoints
-
My Videos
-
My Websites
-
Personal
-
Professional Development
-
Teacher Advisory
*Check out an example of organizing student files on the Shared Drive
Science
McSweeney
Block 1 folder
Assignments
Unit 1
Unit 2
Student folders
Jones
Smith
Block 2
Assignments
Student folders
Network Drive Information:
H: Drive
Your network account drive
Only you see, only you change. You must be logged on with your personal network account to use.
R: Drive
District drive
Lots of district info here—be sure to look at it!
S: Drive
Shared drive
Everyone sees, everyone changes–including students. This is the drive where student work should be saved.
Caution! Anyone can add, delete, change. Remember to remove files after the semester is over (you can always burn to a CD if you want to keep them).
T: Drive
Staff drive
Everyone sees including students, but only staff can change
Z: Drive
Mirror of the H: Drive
This is just another ‘image’ of the H: drive
